Board Meeting Minutes 10-3-2018<\/p>\n
Orinda Horsemen\u2019s Pasture<\/p>\n
PO Box 904, Orinda CA 94563<\/p>\n
Reminders:<\/p>\n
Membership Dues were due on Sept 15: One horse: $360;Two horses:$720; Associate: $50; Riding Partner:$25<\/p>\n
Dues not postmarked by Sept 30 are considered late, and a $10 monthly late fee will be assessed. <\/p>\n
Work hours: were due on September 30 to Diane Livoti. If you have not already, please submit in either the spreadsheet format Diane had sent out earlier or the google docs spreadsheet that was made available. Submitting complete information in this format is important, as EBMUD has requested we provide them with documentation of the type and amount of work required to maintain the pasture. Please reach out to Diane if you need any assistance using either of these methods.<\/p>\n
As a reminder reiterating following information that was in the August Board minutes:<\/p>\n
25 hours for one horse per year
\n40 hours for two per year
\nNew members owe at a rate of 2.25 hours per month (For example a member accepted to OHA on August 1, 2018 would owe 4.5 hours at the end of September -2 months x 2.25=4.5 )
\nMembers are permitted to pay for up to 50% of their hours, payment should be submitted to the OHA PO Box. OHA needs money, as much as it needs work hours \u2013 there is nothing wrong with paying for some of your hours.
\nMINUTES<\/p>\n
Board Members Attendance (held at Lisa\u2019s house) \u2013 Meeting commenced around 7:10 pm:<\/p>\n
Present at Meeting:Alix, Diane, Heather, Lisa, Wakean
\nAttended Meeting by phone: Elise
\nAbsent from Meeting: Linda
\nApprove Agenda \u2013 Approved Heather\u2019s Agenda and added in Associate Member interview of Elise Torres.Board interviewed Elise Torres for Associate Membership
\nElise Torres requesting to be Associate Member under Sally Weare.
\nElise has extensive equestrian background in riding and horse care.
\nBoard took a vote and approved Associate Membership.
\nConsent\/Standing Items
\nMinutes of last meeting (Sept – general meeting): Just received for Board review. Will be reviewed and approved by Board and then sent out.
\nReview of the Planning Grid
\nFinal review of Sept items \u2013 all handled.
\nKey items under Month of Oct.
\nBudget
\nDues
\nFall work party
\nFile IRs: non-profit status 990
\nUpdate Emergency notification system \u2013 text message
\nTabulate work hours
\nSelect Officers
\nBoard Official named positions
\nPresident – Heather
\nVice President \u2013 Linda
\nSecretary \u2013 Elise
\nTreasurer \u2013 Diane
\nOther named positions
\nEBMUD liaison \u2013 Wakean (with Alix to assist)
\nCommunications guru \u2013 monthly announcements: Lisa
\nMembership Issues
\nStatus of Open positions
\n2 open spaces \u2013 Eddie as Membership Coordinator is working on current openings.
\nSandra Backer just gave up Proprietary member space. She sold Cisco to Pat and Sonny so Sonny will have Cisco in his space. And Sandra has become an Associate Member of Sonny\u2019s.
\nSeveral prior Board members mentioned that the waiting list is getting low. There was mention that information was supposed to get posted on BayEquest. Will need to get update if this happened and will get more detailed update from Eddie.
\nInterview of Marina Pugliese Moretti (currently Page Schorer\u2019s Associate Member) for Proprietary Member space was held prior to commencing the Board Meeting with Committee Interviewers; Eddie, Lisa M, Wakean and Elise (on the phone). The interview committee approved offering Marina Proprietary membership.
\nMembership Coordinator role \u2013 DEFERRED this agenda item to the next meeting.
\nReview of Probationary Members
\nSarah Cohen \u2013 Board took a vote and approved proprietary membership (so off probationary status).
\nEBMUD report
\nAGP Update: EBMUD has not set meeting date yet but will probably do so any day now so need to be ready
\nIdeas will be solicited from the membership; board will review and establish priorities; whether they qualify or not EBMUD will tell us.
\nPossible projects:
\nHeather will email the board the current list.
\nLisa M. will email info to the membership and ask for other suggestions.
\nOnce list is compiled, Lisa will ask membership to prioritize the list via an electronic survey
\nBoard will review priorities submitted by the membership
\nTreasurer Report
\nDraft budget for 2018-2019 being prepared by Diane and sent out to the Board for review before next Board meeting.
\nMembership dues were due by Sept 15.
\nWe are in good shape in collecting dues; only a couple proprietary members have not paid and 2 riding partners have not responded.
\nDues not postmarked by Sept 30 will be assessed a $10 late fee per month.
\nWork Hours due Sept 30 to Diane. Not everyone has reported work hours. If not done so already, use the google docs sheet for reporting. Will be moving to this format for future years so can track hours according to tasks and not have to separately consolidate individual work hour reporting.
\nVolunteer Task List
\nHeather has the task list from last year. Only a couple members added their names to the request to fill in task list this year.
\nHeather ll send out a final official request for volunteers for the task list so we understand member\u2019s preferences.
\nSome OHA tasks maybe assigned or reassigned by the Board.
\nBoard Priorities for 2018 \u2013 19
\nThe meeting was running long so ran out of time to discuss in detail, deferred further discussion to next meeting.
\nAgreed to survey membership. Lisa will send out google doc to members for feedback. Stay tuned.
\nOngoing Projects and Facilities Issues \u2013 work parties, Beer Can paddock fence and Back 40 corral.
\nRan out of time to discuss \u2013 add the next meeting agenda.
\nNext Board Meeting \u2013 Thursday, Nov 8 at 6:45 pm. Lisa McLaughlin\u2019s house.<\/p>\n","protected":false},"excerpt":{"rendered":"
Board Meeting Minutes 10-3-2018 Orinda Horsemen\u2019s Pasture PO Box 904, Orinda CA 94563 Reminders: Membership Dues were due on Sept 15: One horse: $360;Two horses:$720; Associate: $50; Riding Partner:$25 Dues not postmarked by Sept 30 are considered late, and a $10 monthly late fee will be assessed. Work hours: were due on September 30 to… Read More »October 2018 Minutes<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":1258,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[],"tags":[],"_links":{"self":[{"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/pages\/1488"}],"collection":[{"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1488"}],"version-history":[{"count":1,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/pages\/1488\/revisions"}],"predecessor-version":[{"id":1489,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/pages\/1488\/revisions\/1489"}],"up":[{"embeddable":true,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/pages\/1258"}],"wp:attachment":[{"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1488"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=1488"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=1488"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}