{"id":981,"date":"2017-10-13T18:06:42","date_gmt":"2017-10-13T18:06:42","guid":{"rendered":"https:\/\/orindahorsemen.org\/?page_id=981"},"modified":"2017-10-13T18:06:42","modified_gmt":"2017-10-13T18:06:42","slug":"october-2017-meeting","status":"publish","type":"page","link":"http:\/\/orindahorsemen.org\/?page_id=981","title":{"rendered":"October 2017 Meeting"},"content":{"rendered":"<p><b>Board Meeting Minutes 10-4-2017<\/b><\/p>\n<p><b>Meeting commenced around 7PM<\/b><\/p>\n<p><b>Held at Anna\u2019s house<\/b><\/p>\n<p><b>Dinner was potluck<\/b><\/p>\n<p>&nbsp;<\/p>\n<p><b>Board\u00a0Members Present:<\/b><span style=\"font-weight: 400;\"> \u00a0Page, <\/span><span style=\"font-weight: 400;\">Diane,\u00a0<\/span><span style=\"font-weight: 400;\">Anna, Wakean, Sally, Linda and\u00a0<\/span><span style=\"font-weight: 400;\">Heather<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li><b>Proposed Agenda <span style=\"font-weight: 400;\">\u2013 Approved<\/span><\/b><\/li>\n<\/ul>\n<ul>\n<li>Annual Meeting Minutes are being reviewed by board<span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<ul>\n<li>Officers-<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">President \u2013 Heather<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">VP\/ Pasture Managers Coordinator\u2013 Linda<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Treasurer \u2013 Page<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Treasurer in Training\u2013 Diane (Each year it takes quite a bit for the new treasurer to come up to speed, so this board is helping with continuity in next year\u2019s transition)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Secretary \u2013 Anna<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">EBMUD Liaison &#8211; Wakean<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Work Party Manager &#8211; Sally<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<ul>\n<li><b>Review Planning Grid<\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">All items for Sept were taken care of<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Highlight of October items:<\/span>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Page will create a budget proposal for the next meeting (Diane will help)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Page &amp; Diane will calculate the work hours book, and prepare a report for EBMUD<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">IRS 990N form \u2013 Page will take care of<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Will remove email tree language \u2013 instead will update new emergency preparedness contact system<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<ul>\n<li><b>Membership Issues: <\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">It was decided that new member\u2019s mentors should strongly encourage new members not to add a new horse to the herd during the first 3 weeks of feeding season, and to provide guidance and work with new members consultatively to help them introduce their horse to the herd and people in a positive way. This is a recommendation, not a rule.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Kirsten has been given honorary membership, and Kirsten\u2019s open space will be filled (Eddie is working on this)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The board reviewed the Associate and Riding Partner Memberships<\/span>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">All who have paid were approved<\/span>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Heather will follow up with those who haven\u2019t paid to determine continued interest<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Meet the herd \u2013 Cheryl has offered to take any interested members on a tour of the herd to get to know the horses. When feeding it is important to know all of the horses, and this might be a good chance to get to know the herd if you don\u2019t already.<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<ul>\n<li><b>The board approved the following New Rule (It is out \u00a0for 30 day review and commentary by the membership- please direct concerns to the board)<span style=\"font-weight: 400;\">:<\/span><\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Proprietary OHA members, who after years of membership, decide to leave OHA (in good standing, meaning that they\u2019ve not left any debt of funds or work hours owed, and not been subject to disciplinary action or termination) and then later want to rejoin again will be given priority over others on the new member wait list. These folks will take priority over new prospective members, but not over the second horse list.<\/span>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The new rule would include the following terms and conditions:<\/span>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The departing member would need to request that they be put on the waitlist at the time they terminate their membership. \u00a0They could not request to be added to the top of the waitlist at any other time.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The departing member would be placed on the waitlist following any other former members who were previously added to the waitlist.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The rules applying to declining an offer of a space would apply; that is, if a former member on the waitlist declines an offer of a space three times, they would need to reapply and would be placed at the bottom of the waitlist.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The rule would apply prospectively, to any individual giving up their membership on or after the date the rule is adopted <\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<ul>\n<li><b>EBMUD:<\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"font-weight: 400;\"><b>Report from the AGP Meeting<\/b><span style=\"font-weight: 400;\"> \u2013 Wakean, Erica and Heather met with Kerry Blackwell and her boss Chuck Beckman on Sept 26, they reviewed 2016\/17 capital improvement projects. They said we did a great job, and will get full credit for the money we spent and hours we performed. <\/span>\n<ol>\n<li style=\"font-weight: 400;\"><b>AUM Rate is <\/b><span style=\"font-weight: 400;\">$26.40 per hour and we have 398 AUM<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Rent is $10,507<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Tier One Grazing Credit could be: 3152.16<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">$2101.44 for capital improvements<\/span><\/li>\n<\/ol>\n<\/li>\n<li style=\"font-weight: 400;\"><b>Capital improvement proposal<\/b><span style=\"font-weight: 400;\"> included the following (based on the annual meeting voting) \u2013 EBMUD is reviewing these and will come back to us with which are approved:<\/span>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Tier three rotational grazing credit<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Hay Tent: $1400 <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Red Hay Barn Repairs $870<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Weeding\/Mowing @$30 an hour $600 <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The amounts listed above are estimates and add up to more than the available credit. \u00a0Depending on EBMUD priorities, projects may need to be modified or OHA may have to pick up some of the costs.<\/span><\/li>\n<\/ol>\n<\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Wakean will ask for more gravel and materials from EBMUD for pavilion area and red barn<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">EBMUD is pleased with our biodiversity, and they\u2019re pleased with our work to improve\/maintain the pasture<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">EBMUD is reviewing the proposed grazing rotation plan for the coming year, but their initial response is that it looks good.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">One of their priorities is for us to repair\/replace the ring pasture fence<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Contingency plan for Laminitis Issues<\/b><span style=\"font-weight: 400;\"> \u2013 EBMUD would like to create a plan for containing horses in the spring due to health issues. \u00a0Erica is working on the plan, which will identify how many horses may be contained in which areas for how long.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">EBMUD would like us to provide them with an annual work hour report, and summary of the funds we\u2019ve spent on pasture projects. Page and Diane will tackle this, after completing the work hour tabulation.<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<ul>\n<li><b><span style=\"font-weight: 400;\">Treasurer\u2019s Report<\/span><\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Current Balance in checking $18,349<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Next month we will do a report on dues, budget and work hours <\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<ul>\n<li><b>Project Priorities \u2013 <\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Discussion was postponed to next meeting <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Board will review\/vote on email prior to expedite meeting<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<ul>\n<li><b>Task List was reviewed and volunteers will be contacted to confirm interest<\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"font-weight: 400;\"><b>We need more volunteers!<\/b><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<ul>\n<li><b><span style=\"font-weight: 400;\">Next Meeting: 6:45 pm Monday, October 30 at Sally\u2019s house, 6449 Harwood Avenue, Oakland, CA 94618<\/span><\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Thank yous: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Doug for emergency repairs to the ring pasture<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Sally for taking care of the outhouse<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Everyone else we\u2019ve forgotten \u2013 don\u2019t hesitate to toot your own horn!<\/span><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Board Meeting Minutes 10-4-2017 Meeting commenced around 7PM Held at Anna\u2019s house Dinner was potluck &nbsp; Board\u00a0Members Present: \u00a0Page, Diane,\u00a0Anna, Wakean, Sally, Linda and\u00a0Heather &nbsp; &nbsp; Proposed Agenda \u2013 Approved Annual Meeting Minutes are being reviewed by board. Officers- &nbsp; President \u2013 Heather VP\/ Pasture Managers Coordinator\u2013 Linda Treasurer \u2013 Page Treasurer in Training\u2013 Diane&hellip;&nbsp;<a href=\"http:\/\/orindahorsemen.org\/?page_id=981\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">October 2017 Meeting<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":372,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[],"tags":[],"_links":{"self":[{"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/pages\/981"}],"collection":[{"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=981"}],"version-history":[{"count":1,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/pages\/981\/revisions"}],"predecessor-version":[{"id":982,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/pages\/981\/revisions\/982"}],"up":[{"embeddable":true,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=\/wp\/v2\/pages\/372"}],"wp:attachment":[{"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=981"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=981"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/orindahorsemen.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=981"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}