Board Meeting Minutes 10-3-2018
Orinda Horsemen’s Pasture
PO Box 904, Orinda CA 94563
Reminders:
Membership Dues were due on Sept 15: One horse: $360;Two horses:$720; Associate: $50; Riding Partner:$25
Dues not postmarked by Sept 30 are considered late, and a $10 monthly late fee will be assessed.
Work hours: were due on September 30 to Diane Livoti. If you have not already, please submit in either the spreadsheet format Diane had sent out earlier or the google docs spreadsheet that was made available. Submitting complete information in this format is important, as EBMUD has requested we provide them with documentation of the type and amount of work required to maintain the pasture. Please reach out to Diane if you need any assistance using either of these methods.
As a reminder reiterating following information that was in the August Board minutes:
25 hours for one horse per year
40 hours for two per year
New members owe at a rate of 2.25 hours per month (For example a member accepted to OHA on August 1, 2018 would owe 4.5 hours at the end of September -2 months x 2.25=4.5 )
Members are permitted to pay for up to 50% of their hours, payment should be submitted to the OHA PO Box. OHA needs money, as much as it needs work hours – there is nothing wrong with paying for some of your hours.
MINUTES
Board Members Attendance (held at Lisa’s house) – Meeting commenced around 7:10 pm:
Present at Meeting:Alix, Diane, Heather, Lisa, Wakean
Attended Meeting by phone: Elise
Absent from Meeting: Linda
Approve Agenda – Approved Heather’s Agenda and added in Associate Member interview of Elise Torres.Board interviewed Elise Torres for Associate Membership
Elise Torres requesting to be Associate Member under Sally Weare.
Elise has extensive equestrian background in riding and horse care.
Board took a vote and approved Associate Membership.
Consent/Standing Items
Minutes of last meeting (Sept – general meeting): Just received for Board review. Will be reviewed and approved by Board and then sent out.
Review of the Planning Grid
Final review of Sept items – all handled.
Key items under Month of Oct.
Budget
Dues
Fall work party
File IRs: non-profit status 990
Update Emergency notification system – text message
Tabulate work hours
Select Officers
Board Official named positions
President – Heather
Vice President – Linda
Secretary – Elise
Treasurer – Diane
Other named positions
EBMUD liaison – Wakean (with Alix to assist)
Communications guru – monthly announcements: Lisa
Membership Issues
Status of Open positions
2 open spaces – Eddie as Membership Coordinator is working on current openings.
Sandra Backer just gave up Proprietary member space. She sold Cisco to Pat and Sonny so Sonny will have Cisco in his space. And Sandra has become an Associate Member of Sonny’s.
Several prior Board members mentioned that the waiting list is getting low. There was mention that information was supposed to get posted on BayEquest. Will need to get update if this happened and will get more detailed update from Eddie.
Interview of Marina Pugliese Moretti (currently Page Schorer’s Associate Member) for Proprietary Member space was held prior to commencing the Board Meeting with Committee Interviewers; Eddie, Lisa M, Wakean and Elise (on the phone). The interview committee approved offering Marina Proprietary membership.
Membership Coordinator role – DEFERRED this agenda item to the next meeting.
Review of Probationary Members
Sarah Cohen – Board took a vote and approved proprietary membership (so off probationary status).
EBMUD report
AGP Update: EBMUD has not set meeting date yet but will probably do so any day now so need to be ready
Ideas will be solicited from the membership; board will review and establish priorities; whether they qualify or not EBMUD will tell us.
Possible projects:
Heather will email the board the current list.
Lisa M. will email info to the membership and ask for other suggestions.
Once list is compiled, Lisa will ask membership to prioritize the list via an electronic survey
Board will review priorities submitted by the membership
Treasurer Report
Draft budget for 2018-2019 being prepared by Diane and sent out to the Board for review before next Board meeting.
Membership dues were due by Sept 15.
We are in good shape in collecting dues; only a couple proprietary members have not paid and 2 riding partners have not responded.
Dues not postmarked by Sept 30 will be assessed a $10 late fee per month.
Work Hours due Sept 30 to Diane. Not everyone has reported work hours. If not done so already, use the google docs sheet for reporting. Will be moving to this format for future years so can track hours according to tasks and not have to separately consolidate individual work hour reporting.
Volunteer Task List
Heather has the task list from last year. Only a couple members added their names to the request to fill in task list this year.
Heather ll send out a final official request for volunteers for the task list so we understand member’s preferences.
Some OHA tasks maybe assigned or reassigned by the Board.
Board Priorities for 2018 – 19
The meeting was running long so ran out of time to discuss in detail, deferred further discussion to next meeting.
Agreed to survey membership. Lisa will send out google doc to members for feedback. Stay tuned.
Ongoing Projects and Facilities Issues – work parties, Beer Can paddock fence and Back 40 corral.
Ran out of time to discuss – add the next meeting agenda.
Next Board Meeting – Thursday, Nov 8 at 6:45 pm. Lisa McLaughlin’s house.
