OHA Board Minutes September 10, 2007

Present: Bubs, Eddie, Erica, Heather, Erica, Elise, and Bronwyn

Annual Meeting is on Sunday September 23, 2007 at 3pm.

Worming Reminder

Horses need to be wormed a minimum of 4 times. It is recommended that they be wormed more often. Check with your veterinarian.

Work Hours Reminder- Work hours are due September 30.

1 horse 24 hours

2 horses 33 hours

Rules Book

The board discussed the possibility of getting out new copies of the Rules Book by the annual meeting. We’ll do our best.

The board discussed all the pasture accomplishments for this year. We put together a list for the annual meeting. We also set the agenda for the meeting. Agenda

President’s Message
Membership Report
Treasurer’s Report
Pasture Accomplishments
Recognition of member’s accomplishments
Opportunity for members to speak
Hay discussion including advisory vote
New board vote. There will be six vacancies. We encourage members to consider serving

Work Hours

Eddie will be tallying work hours. The work hour book will be out of the shed for a couple of days. (9/17 to 9/23) but it will return If you need to update your work hours during that time, please email Eddie with them

Proposed Pasture Rotation

Plateau Pasture (current location) until Oct. 20. 8 weeks on this pasture. Feed from red hay barn with trucks starting Sept. 15th.

Pond Pasture Oct. 20 – Dec 15. 8 weeks. Feed from red barn and Pond hay barn.

Lower Pasture Dec 15 – Jan. 26. 6 weeks. Feed from road and LP hay enclosure.

Upper Sullivan Ranch Pasture Jan. 26 – Feb 16. 3 weeks. Hopefully grass will be sufficient and we will not need to supplement hay.

Pond Pasture Feb 16 – TBD. Pond Pasture will have rested 9 weeks by Feb 16.

This frequent rotation is at EBMUD’s request and supports good pasture management.

Spring in Plateau Pasture

Heather will let Penny know our concerns. We will propose putting in a fence line along the edge of the forest to keep the horses away.

Next meeting to be announced by the new board

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Orinda Horseman’s Association Board Meeting August 23, 2007

Present: Bubs, Erica, Elise, Cheryl, Eddie, Heather,

Absent: Bronwyn

Vet Clinics· Dr Obrien will be at OHA on 9/8 at 9:30AM

· Dr. Hansen will be at OHA on 9/9 at 10AM

· Mike Parker will be at OHA on 9/15 at 10AM

Strangles vaccination is no longer mandatory, but is available at the vet clinics for any horses at risk of exposure—your vet may recommend this vaccination, especially if your horse travels to other barns and competitions. Please seek your vet’s advice.

Associate Members Interviews

Miriam Mackey for Kim- approved

Liz Fowler for Bubs-approved

Kandy Piper for Cheryl-approved

Welcome to the pasture!

Items approved by email

Revisions on Hub done the week before the move on 8/26
Move dates and move to Upper Plateau on Sunday August 26 at 10:00 Am
Liz Strauss is exempted from feeding this year due to elbow surgery She will make up her 8 work hours in another way.

Planning Grid

Lease payment due September 1. We will be getting credit for fencing and mowing.
Vaccination clinics. Thank you Anna and Heather H for arranging
Hay will be bought
Feeding begins mid September
Lease renewal by September 30, 2006. Erica has contacted Penny.

Feeding

Analysis of past feeding hours showed a gap in the number of feedings needed and those covered by current scheduling. To more adequately cover the feeding season the board voted to increase feedings for second horse to 16 feedings per year.

Therefore the updated feedings per year are as follows

1 horse: 8 feedings per year.
2 horses: 16 feedings per year.

Legal IssuesThe board has decided to purchase directors’ insurance. Most non-profit organizations in our day and age do this to protect not only the board members, but also the organization.

Unfortunately this year the board has had to deal with several lawsuit threats from

various members. This is not the first time that this has happened in the history of the pasture, but the stress and time spent dealing with the threats has taken an enormous toll on this board. Not only were we concerned about personal liability but also about the possibility of bankrupting and thus destroying the organization. Our pasture is such an amazing and wonderful place. The idea that we could possibly lose it was unthinkable. As a result, we decided to seek legal advice to find out exactly how worried the organization should be about such threats.

Elise and Bubs met with Charles Drexler, Attorney at Law on Wednesday July 11. Mr. Drexler kindly donated one hour of his time to give us advice. Below is a quick summary of what we learned.

Individual board members would not be liable when acting as a board member unless there was criminal intent.
The board could indeed be sued, however, and even if the lawsuit was thrown out of court, lawyer’s fees would quickly bankrupt he organization
He highly recommended director’s insurance. This would pay for lawyer’s fees (and damages, if so needed) and protect us from losing our pasture.
He also recommended some revisions on our release forms and some updates to the language in our Articles of Incorporation.

The board had extensive discussion, representing varying viewpoints, on the subject of purchasing directors’ insurance. Weighing both the membership cost implications and the viability of engaging members in board of directors’ responsibilities as well as protecting the longevity of the association, the board voted to purchase directors’ insurance. This will have an impact on membership dues and the board will inform the membership once we have the insurance company quote.

We reviewed a new draft of our release/waiver form and agreed on some revisions.

We also agreed on putting together a draft of changes in the Articles of Incorporation for the membership to vote on

Thank you

To everyone who helped out with the new pipeline!
To everyone who participated in fencing!

Next meeting Monday, September 10 7pm at Bubs’, 768 Neilson Street, Berkeley 94707

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OHA July Board Meeting July 5, 2007 Present: Bubs, Erica, Cheryl, Heather, Elise, Bronwyn, Morris, Georgia and Lenny.Absent: Eddie IMPORTANT DATES:·

July 8 10 am last fence line work party·
Herd move (to Upper Sullivan) either the weekend of July 21 or 28·
Annual meeting Saturday September 22 at 10am.·
Lower pasture pipeline work party

Items already approved via email·

Minutes from June
John Fouhy ring rip & till; budget up to $570
Retracted June 27 meeting decision about feeding alfalfa/grass. We will continue alfalfa this year. More discussion to follow.

Planning Grid Review July/Aug

· Member dues late July I, 2007
· Feeding schedule
· Preparing barns (pond barn is ready) Red barn needs to be prepared
· Open pasture gate in Lower Pasture- not yet
. EBMUD would like horses to graze more by Wildcat Canyon Road
· Finish fence
· Yellow star thistle-keep an eye out
· Pay state tax
· Move to Upper Pasture probably weekend of August 11 (Note: there is a possibility that our rotation schedule may be changed radically by Penny)
· Annual meeting date Saturday, September 8

Treasurer’s Report Accounting The current bank statement, checkbook and Quicken file are balanced to the penny as usual. We re on budget in all expense categories so far. Personal hay Bills were sent out for personal hay payments due for hay used from March 2006 – June 2007. Taxes We pay a tax on land improvements. At the request of Morris I phoned the tax office to inquire whether we need to pay this tax since all improvements, according to our lease, are the property of EBMUD. I was told that we do need to pay this tax as tenants unless the lease specifies that EBMUD will pay it. We have been paying this tax for about 10 years. I am assuming we need to and paid the bill – $64.00. Associate Members Dues If you have not done so already please send your $50.00 dues payment for June 2006-June 2007 to the P.O. Box. EBMUD Update

Gate in lower pasture not to be opened yet
Will ask Penny to check the level of the pond and the pipes from tank to pond
Rotation plans still open to adjustment
Goat report- goats should be arriving this week
Due to the horrific crash in Marin County the goats’ arrival was delayed several days
The board extends our sympathy to GoatsRUs for their tragic loss.
Capital improvements- Gave Penny an update on our fencing ($1980 is covered by EBMUD credit). Mowing is finished ($1100 is covered by EBMUD credit) Waterline proceeding (Credit will be $920)

Task List and Pasture Manager Report

Further work on Ring is needed. Stone removal needs to be done before it can be worked on again by John Fouhy
Update of Task List

Request for sponsors

Interview for Corinne Dutra-Roberts at Georgia Williams request- Associate membership approved

Approved Associate MembersAlison Bloodworth B. James CaseyKathryn Burroughs H. Hafleigh MontyLisa Culin J. Binder Chica P.Julie Dixon M. Furtado BasmatiDavid Lehrer G. Johnson DustyDoug Ross & family E. Black Basmati/ Heather & GracieCathy Campbell E. Braun Diablo and Jazz Mailing to membership and plan for Annual Meeting to be continued at next board meeting Unfinished & Future Items:· Website Report· Conclude Work Hours Discussion: work hours deposit and reimbursement rate· Improve 2nd Horse space procedure: more notice to membership & transparency· Probation Procedure: provide for check-ins with probationary members to give · better feedback & needed information · Fall vaccinations & strangles info· Emergency Medical Form· Reminder re Emergency Phone Tree· Annual meeting agenda Thank yous:

Cheryl & Richard for cleaning the south pavilion water tub.
Cheryl & Darius for cleaning the north pavilion water tub.
Kandy and Julius for their continued work on the water line project.
Everyone involved with the ring rip & manure to ring
Everyone who put in considerable hours on the fence line
Renee and Richard for preparing the Lower Pasture for herd move

Next meeting time August 23 at Erica’s; 6531 Tremont, Oakland at 7pm

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Board Minutes June 27, 2007 Present: Bubs, Bronwyn, Heather, Cheryl, Erica, Elise, and Alice Absent: Eddie Please note that there is a questionnaire at the end of these minutes. Please take the time to answer it. Preface The board would like to thank all the members who responded about feeding. At the meeting we discussed the importance of being respectful of everyone’s opinion. We understand some members’ request to continue feeding alfalfa. Alfalfa is high in calories and protein. This extra nutritional boost may be helpful to some of our horses. Alfalfa is also what we have traditionally fed our herd and there is security in continuing with what we have always done. However, our understanding is that a horse’s diet should not contain more than 15% alfalfa as a baseline amount. Understandably, it is out of the question to assess how much grass versus hay our horses are getting during the winter. This can only vary from horse to horse and even day to day and is impossible to measure. It is also impossible to determine, in retrospect, what were the causes of colic in the past, (though it is established that alfalfa is a low fiber feed and can cause impaction colic) or whether any of our horses that have died from colic, did so due to an enterolith (they would have needed to have been autopsied at the time). We do know, however, that a high fiber diet helps prevent colic and that it also helps keep horses warm due to the digestive processes in their guts (certainly a benefit in the winter months!). After taking all of this into consideration, the board has decided to try feeding an alfalfa/blue grass combination this year. Our herd eagerly devoured such hay for three weeks at the beginning of the 2006 feeding season with no more recognized bickering than usual. Herd FeedingThe board voted that this year we should try feeding an alfalfa/blue grass combo (25-30% alfalfa) and that if the horses start to look thin, we will increase the amount we are feeding. At the end of the feeding season, we will assess how well this worked. Personal HayThe board agreed to only buy personal hay for people who pre-buy hay. There will be a sign up sheet in the red barn for those who wish to pre-buy. The cost is anticipated to be $17 a bale. After signing up, please send your checks to the treasurer c/o the p/o box in Orinda. Needs to be paid for by August 1^st. Confined HorsesThere will continue to be hay in the red barn reserved for feeding confined horses their “herd flake”. Hay PurchaseTherefore, we will be purchasing 500 bales plus any pre-ordered hay. This will cover feeding from mid August to the end of January. Feeding Procedures and Guidelines

Spacing flakes 25-30 feet apart is mandatory
Two adult members must feed.
Feeding should occur during daylight but preferably in the late afternoon so that the horses can know when to expect it
Check individual horses looking for injuries and to make sure that every horse is eating
Count to make sure no horses are missing. (Need to have knowledge of who is in the herd and who is vulnerable).
Hay needs to stay off of fire trails and away from the edge of the pond (EBMUD request)
Hay needs to be checked and any moldy flakes discarded in an appropriate manner.
(Suggestion- There will be a sign out for people who take their horses out of the herd even just for a ride.)
It is advised that feeders bring their cell phones to contact owners of injured/sick horses

The secretary wishes to apologize as to the wording of these guidelines. She had already recycled (long ago) her feeding schedule from last year that had the “official” guidelines and was unable to (quickly) find a member who had a copy. They were not on the website. If anyone sees that I have made a mistake, please let me know. I think that this is pretty correct though. The board discussed the possibility of letting members volunteer to feed as opposed to making feeding mandatory. We want all feeders to embrace all the guidelines. If you had the option to choose to feed (within the guidelines) or to do your “feeding work hours” another way, what would you choose? We need to know who would like to feed (and if so, how many feedings?)Please contact Bubs (bubskmas@comcast.net or (510)527-2032) and let her know whether you would like to feed or not`. This needs to happen ASAP as we would like to discuss this possibility at the next meeting and we need to know if members are interested. Next meeting at Cheryl’s house 6610 Dover Street Oakland 94609, Thursday July 5 at 7pm.

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OHA May Board Minutes

May 10, 2007 Present; Bubs, Elise, Heather, Cheryl, Eddie Bronwyn and Erica *****Dues due June 15- $330. Late on July 1*****P/O Box 904, Orinda 94563 IMPORTANT TASK LIST REMINDERSWork priority- Plumbing, fencing and weed control.

Pond Barn clean-up: Kirstan and Pam are organizing work party on Saturday 5/26.
Weed control. Lots of fiddleneck
Hand control of teasel to come
Volunteers needed for cross fencing in Upper Pasture
Work parties on 6/23, 6/24, 6/30 and 7/1
Minimum of 5 people needed each day

Horses will be returning to the lower Pear Orchard at the end of June if there is enough grass to sustain them for a minimum of a week. They will move to the Lower Pasture early in July. Items already approved via email

Minutes from April
UP move date

Items to be approved by next meeting

Where records are stored
Check-ins during probation
Emergency Phone Tree

Clarification to March 6 Board MinutesThe revised work hours requirement will not be effective until September 2007, so this will be implemented with the September 2007 2008 work hours year. Treasurer ReportWe currently have $18,700 so we are in good shape to pay our lease payment and for the goats. Plan for LP Pipeline Project (Approved as a capital improvement)Pipeline will go above ground along El Toyonal. This project is being organized by Renee and Kandy. Work parties will include placing stakes to anchor the pipe; digging at junction point in lower pasture corral; securing pipe over bridge in protective sleeve; laying and joining pipe. At present we are working on getting the 800 feet of pipeline to the pasture. This project needs to be finished by July 7 when the horses return to the Lower Pasture. Plan for new UP Cross fence Project (Approved as a capital improvement)

Morris and Erica will flag fence line on Monday May 14 and settle new charger location.
Materials & new charger will be ordered in May·
Work parties 6/23-24; 6/30-7/1

Website ReportWill be up and running soon. Information will be transferred from the old website to the new. Progress Report on collecting Liability FormsPlease check to make sure you have handed in a liability form for all family members.Liability forms may be found in the white shed. Mail to Eddie ASAP. Thank you

Escaped horses round up: Morris Fred Edie Bronwyn and Sienna. Also, If you see her please thank Maureen, who lives in the pink trailer at Mrs. Longs.
Fiddleneck The many people who responded to Liz and Richard’s emails
Electric fence & charger monitoring: Pam, Richard, Erica, Alison and Morris.
Fixing the valve in the water trough: Alice who reported it and Richard who fixed it.
Leaking white water tank: Erica
Trail builders to the Pear Orchard: Morris, Bev, Jay and Marcia.
New Upper Pasture manager: Pam

Future agenda items

We will be scheduling a special committee meeting about problem solving feeding next year.
Conclude Work Hours Discussion: work hours deposit and reimbursement rate

Next meeting·Thursday, June 7 at 7pm at Heather’s 1767 Tice Valley Blv. Walnut Creek Meeting CalendarAfter May meeting, return to 1st Thursday of the month meeting time:

June 7
July 5
August 2

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OHA March 6 Board Meeting

Present Cheryl, Eddie, Bubs, Heather, Erica, and Bronwyn Absent Elise Items already approved via email

Minutes from Feb 8

Note There is a new place for old feed behind the Taj

Ground Manners Clinic

There has been a suggestion to offer ground manners clinic
All interested members should Contact Anna.

EBMUD update· Move date back to UP weekend of March 17· Gate repair hasn’t happened yet. Our rep will contact Penny.Capital Improvements· Upper pasture cross fence is expected to cost $1,640. Erica will walk the pasture with Penny to determine the route of the new fence. Morris will help Erica coordinate the project.· Replacing water line to the lower pasture- We are in favor of doing the work ourselves as getting bids hasn’t worked in the past and we want to get on with this important project. The expected cost is around $1,000. Is anyone interested in being project manager? Please contact the board Treasurer report Everything is fine Task list & pasture manager reportNo major changes except the upper barn now needs cleaning

Revised Work Hours Requirement The board is extremely grateful for all the members who gave us feedback on the work hours requirement. After much discussion the following was agreed upon-

Members with one horse will now be required to work 25 hours per year.
Members with two horses will now be required to work 40 hours per year.
The board will be reorganizing the task list to offer guidelines as to what tasks are most important e.g. weeding, plumbing and fences. Members are encouraged to put in at least ten hours a year in these categories.
There will be no requirement to participate in formal work parties, though members are encouraged to do so.
The board will enforce the membership rule requiring members do at least fifty percent of their work hours themselves over a two-year period. Members not complying with this rule will be put on probation.
There will be no work hours requirement for associate members.

We also discussed the work hours deposit and the reimbursement rate for unworked hours at length, but did not reach a conclusion. We will continue the discussion at the April meeting. Second horse spaces per adult in family units Adult partners of members are welcome to apply for their own membership and go on the waiting list.

Member/Horse spaces

Alison Martin, who would have been up for membership vote this month, has retired Vista to another facility. While she is looking for another horse to keep at OHA, she will be putting Kajima in her space and will be involved in riding/caring for him. The board wishes to support her in caring for Vista without having to rush into finding another horse. The agreement will be reviewed in six months and her probationary year has been extended and will be reviewed next March.
Frank’s space will be going to Kim.

Weed Control Plan

· Add to the star thistle crew

· Liz willing to lead against teasel where we aren’t mowing· Increase mowing and expand to different spots Vaccination Protocol – review rule change & finalize language· Make strangles optional – We will share advice from vets.· West Nile is now mandatory· Change 4-way + rhino to 5-way in spring (encephalomyelitis, flu, tetanus and rhino)· Vets are now on same schedule – rabies is in fall, so members who did not receive fall rabies should get it now and again in the fall of 07; clinics in March and September· Reminder Horses need to be wormed a minimum of four times a year· Written summary of rule change to go out to membership with notes on bottom re vet advice Thank you forFence checking- Pam and Alison, Richard, Doug, Erica and LucieWood chips- Bronwyn and DougWash rack- Sara, Pam and HarveyNew place for old feed- Richard and EricaCoordinating move on short notice- ReneeTree trim- Kim got county to do itMove hay- Morris Eddie Jay Bronwyn and BevContinuing to feed- Heather, Heather, Bronwyn, Lucie, and DougVet clinic coordination- Anna and Heather H Future Agenda ItemDiscussion of role of membership secretary, currently Next meeting place at Eddie’s, Tuesday, April 3 RemindersEmail communications are not a reliable way to reach all our members. Use the phone or regular mail to communicate with Heidi, Lens, Marcia, and Jane, all of whom do not have routine access to email. Alice and Morris also request snail mail hard copies of the minutes and lists.

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OHA Feb 8 Board Meeting To be read by all members!

Please note that there are important issues in these minutes that really need feedback!

Present: Bubs, Bronwyn, Erica, Cheryl, Eddie, Elise,

Alice, Georgia

Absent: Heather

Vet Clinics

Dr Parker on February 24 at 10 AM

Dr O’Brien on March 10 at 2PM

Dr Hansen April 1

Limited Riding Partners

• Test run suggested for a limited riding partner namely a temporary riding partner up to two visits to the pasture (for horse sale, one time visit to ride, etc) –

• An application and a signed waiver must be submitted to the membership secretary (currently Fred), and the membership secretary must notify the board that the paperwork has been received before a temporary riding partner can visit the pasture.

• We will waive the riding partner fee for up to two visits.

January minutes already approved via email

Planning grid review

February

• Feeding ends Friday February 16 may be extended if horses are still eating

• Anticipated date to move to Upper Sullivan February 25

• Cross fence will be checked by Erica, Pam and Alison M..

• Vaccination clinics begin end of February and continue into March

March

• Lease payment due March 1

• Move back to Upper pasture mid March

Treasurer report

All membership dues and work hours have been paid. (total $12,882.25)

t-shirt sales $105.00

CSHA dues and insurance have been paid.

Task list & pasture manager report

See attachment for latest update

WORK HOURS DISCUSSION

A Summary of Opinion so far

2/19/07

Agreements –

1. some increase is needed in the number of hours required. 1st horse space increased to 25 hours/year from 24 hrs/year.

2. the hourly rate for reimbursing un-worked hours needs to be increased to reflect the increase in wages and insurance.

3. we want to prioritize work on the most important tasks – mainly: fencing, maintenance of water supply, weed control.

Disagreements – (a) vs (b)

1. 2nd horse space hours:

a.) should be equal to 1st space : 25 hours/year, OR,

b.) should be increased to 15 hours/year

2. associate members’ work hours:

a.) associate members (at least the ones who sponsor a horse and ride) should contribute 5 work hours/year in addition to the hours they may contribute to the sponsoring proprietary member, OR,

b.) should be a private arrangement with the sponsoring proprietary member

So far opinion is pretty evenly divided on the two points of difference.

Additional proposals –

1. guideline: a minimum of 10 hours of a members’ required work hours in the priority areas of fencing, water supply, weed control, and other high priority task list items.

2. tiers of reimbursement for work hours not performed – Bronwyn is writing this up. A base rate of $25/hour is proposed.

So… should we

1. (a) Increase work hours for one horse from 24 to ___ hours

(b) Increase work hours for two horses from 33 to ___ hours

re-vote after one year.

2. Increase fees owed for any work hours not done from current $15/hr to

(a) $___ ($25?)/hr

(b) a sliding scale ($15 for the first 5-10 hours not worked, $25/hour for

the next 10 hours not worked, and $50/hour beyond that)

3. (a) Require __ work hours per year (5?) be done in one of the

categories on the task list

(b) Allow work hours credit only for board-approved tasks (method of

approval to be worked out)

ring cannot take more than 1 1/2 hrs)

4. Require ___ work hours per year be done at a formal work party

5. (a) ___Terminating the membership or

(b)___ enforcing probation

of any member who fails to do half their work hours personally for two years

in a row, as allowed by our current rules

6. Offer incentives such as

___(a) bonuses for working on fencing and plumbing, such as ____

___(b) . Rewarding members who exceed their requirements by more

than 100% (or 200%) a credit against their pasture board, subject to some

limit. If yes, do you support this even if dues need to increase?___ Again

if yes, do you have a limit on any possible dues

increase –what?_______

7. Requiring ____ work hours from each associate member regardless of

whatever arrangement they have with the owner of the horse they sponsor.

8. Increasing the number of horse spaces so that there are more members

to contribute work hours

9. Other suggestions:

Members, we need feedback and suggestions! (and not 6 hours before the meeting.) Please get back to us ASAP. We are going to vote at the March meeting. Have your voice heard!

Second horse spaces per adult in family units?

A proposal has been made to allow second horse spaces per adult in family units without requiring the second adult to go on the waiting list and get their own membership. This would allow each adult in a family unit to have up to two horses.

Are you

a) in favor______yes, _______no

b) in favor of a meeting on_________

Please let the board know!!!

Member/Horse spaces

The board has decided to fill Frank’s space

Vaccination Protocol – follow up

• All vet clinics will now have standard sign up cards that include a check-off for the shots your horse received.

• Strangles will be optional

• Five way and West Nile in the Spring. Flu, rhino, rabies and West Nile in the Fall.

Thank yous

Bronwyn and Richard for water patrol.

Bubs and John for manure removal

Thanks to Lucy and Bronwyn for inspecting &Doug Ross for repairing the USR fence

Next meeting place

Bubs’ house at 768 Neilson Street, Berkeley. (510) 527-2032

Tuesday, March 6

Reminders

Email communications are not a reliable way to reach all our members. Use the phone or regular mail to communicate with Heidi, Lens, Marcia, Jane, Bronwyn and Harvey – all of whom do not have routine access to email. Liz, Alice and Morris also request snail mail hard copies of the minutes and lists.

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OHA Jan 11 Board Meeting –

7:15 pm at Eddie Reiter’s83 Silverwood Dr, Lafayette Present: Erica, Bronwyn, Heather, Cheryl, Eddie, Elise, Bubs, and Alice, Ana and Bella. Reminders· We are not supposed to drive over El Toyonal bridge.· Email communications are not a reliable way to reach all our members. Use the phone or regular mail to communicate with Heidi, Lens, Marcia, Jane, Bronwyn and Harvey – all of whom do not have routine access to email. Pasture project list See attachment Herd CensusThere are thirty horses on the pasture. Seven horses are wintering at Hossmore. Frank’s space has not been filed yet. membership secretary Currently Fred Goff, will maintain and distribute updated member and horse lists once a year (by Jan 15) to the membership, and forward updated information to the webmistress at least twice a year (Jan 15 & Aug 1) for posting online. Membership secretary role reviewed annually when board offices decided. items already approved via email· minutes from Dec 7· website priorities (per email poll) Two items from ‘items for approval that need a little explanation and will be decided via email or in the next meeting:· limited riding partner proposal: a temporary riding partner for one or two visits to the pasture (for horse sale, one time visit to ride, etc) – the approval process the same as an annual riding partner, but the fee reduced to $5.· defer filling Frank’s space until work hours requirement vote Planning Grid Review· Move to upper pasture Jan 13· Move to Sullivan Ranch in February· Feeding ends in February Website Status Report· Approved phase one Treasurer report · See attached report Proposed revision of work hours requirement Do we need to revise the work hours to more nearly match the work that is being done?Please give feedback. On January 4 a preliminary meeting was held about work hours. Morris, Bronwyn, Alice and Cheryl were present. This summary was reported back.· Currently 1100 hours are being worked.· 780 hours are required from members.· Should people be directed to tasks most necessary?· Do we want to increase work hours? How do we keep track of work hours? Currently we are relying on the efforts of a few individuals to make up the hours.·

Proposal to make the work hours required more nearly match the work hours actually done. Increase single horse hour to 25. 2^nd horse space increased to 40, 45, or 50 work hours. Also require work hours of associate members.

· For people who don’t do work hours, there is a proposal to pay higher increments for more work hours not done. Right now, members are allowed to pay for 50% of their work hours over a 2 year period. This was set up to accommodate members that have short term issues but was not meant as a long term solution for members who don’t do work hours.The board will be voting on these suggestions and any others brought up by the membership at the February board meeting. Please give feedback Vaccination ProtocolWe wish to thank Ana and Alice for their input on this important matter. Both researched vaccinations with different vets, (Dr. O’ Brian and Dr. Hansen and Dr. Detriech), and the board was able to use their information in our discussion.· Until now the pasture required 4 way and rhino in the spring and flu, rhino, strangles and rabies in the fall.

New requirements:

5 way and West Nile in spring. Flu, rhino, rabies and West Nile in the fall.

· Strangles will no longer be required.· Members who have been vaccinating their horses for rabies in the spring need to get their horses on the pasture schedule as stated in the rulebook. To do this they need to vaccinate this spring and in the fall (vets agree that this will not be harmful to the horses) and then keep their horses to the fall schedule.· Note-Tick control is important in preventing erlichiosis. No vaccination available. Potentially however vaccination for Patomic horse fever could help. Thank youAlice and Ana for research on vaccinations.Participants at pavilion work party Harvey; Richard Morris, Elise, Pam Kirstan Special thanks to Sara for organizing and managing such a successful work party.Hay watchers; Renee, Pam and Julie Heidi for putting in gate behind the Taj and for cutting brush for trail to gate. Also for brush cutting around pavilion in preparation for the work party. Next meeting February 8 at Bronwyn’s, 1738 Delaware Berkeley

2007 Minutes

OHA March 6 Board Meeting

Weed Control Plan

OHA Feb 8 Board Meeting To be read by all members!

Vet Clinics

Limited Riding Partners

Planning grid review

March

Treasurer report

Task list & pasture manager report

WORK HOURS DISCUSSION

Vaccination Protocol – follow up

Thank yous

Next meeting place

Reminders

OHA Jan 11 Board Meeting –