January 17, 2019 Minutes

Orinda Horsemen’s Association (OHA)

PO Box 904, Orinda CA 94563

REMINDERS:

• IN-HAND MOVE of the Lower Pasture Fed herd to the Pond pasture:
  • Scheduled for Sun, Feb. 3, 2019. More communications to come from Alison Martin on timing.
  • The Plateau unfed herd will be moved into the Pond pasture on Sat. Feb 2. Erica will handle this move.

MINUTES

Board Members Attendance (held at Lisa’s house) – Meeting commenced around 7:00 pm:

• Board Members Present at Meeting:Alix, Diane, Elise, Heather, Lisa, Wakean
• Board Member Absent from Meeting: Linda
• Non-Board Members Present:Sonny Wesley, Scott McAllister

• Approve Agenda – Approved Heather’s Agenda with the following changes.
  1. Defer Role of Mentors to the next meeting.
  2. Defer LSR Fencing and Charger discussion to the next meeting.
  3. Add on Debrief on Horse Escape after Treasurer’s Report

• Consent/Standing Items
  1. Minutes of last meeting approved with the following change: Corrected non-Board member present to Bob Reid (not Bob Weir).
  2. Review of the Planning Grid
     • Key items under Month of January: None outstanding for December.
       • Renewed insurance policies
       • Submitted SI 100 form for non-profit status
     • Month of February: Feeding ends in February.

• Membership Issues
  1. Status of Open spaces
     • Rachel Royce informed the Board that she intends to give up her membership space. She has removed her horse, but if he develops pigeon fever she will bring Harry back for convalescence.  We will keep the membership advised once the situation is finalized
  2. Member Status
     • Cathryn Houghton: Cathryn wants to take her time finding the appropriate horse.  She is considering whether she wants to buy a horse now, ask for an extension or become an Associate Member.  Lisa M.  having conversation with her to clarify situation.
     • Suzette Curran: 2^ndhorse space has been paid for.  She has indicated that her new horse is being vet checked in NC before shipment but does not have an incoming date yet.

• Interview of Prospective Associate Member – Scott McAllister
  1. Being sponsored by Sonny Wesley. Sonny has known Scott for 30 years.
  2. Scott has been up at OHA many times with Sonny and also knows Wakean. Has helped on work projects in the past.  Scott is very handy with tools.
  3. Intention for involvement is to help with work projects – is retired and available. And to ride more often.
  4. Motion was made to accept Scott as Associate Member. Board voted unanimously to accept Scott as an Associate Member.

• EBMUD report
  1. Status of AGP
     • No update yet from EBMUD.
     • Kerry did speak to Wakean about the prior water break.
  2. Capital Improvements: no further detail because the AGP has not been approved yet.

• Treasurer Report
  1. Finalized 2018-19 Budget: Motion was made to finalize budget.  Board voted to approve the budget 2018-19 as final.  Attached to minutes.

• Debrief on Horse escape escapade
  1. Discussed using 2^nd chain approach around any boundary gate with access to road. This way there would be a “clipped” chain (without a lock) and a chain with a lock.  Wakean will look into the U-clips.
  2. Heather set-up a text alert on her phone. More will be discussed about how best to notify  members of an emergency  at the Emergency Preparedness meeting.
  3. Diane shared her discussion with Animal Control (the Danville field office). They indicated it would be helpful to have maps of the area and keys to get in.  Questions to be followed up on:
     • Wakean will ask EBMUD about Animal Control having keys
     • May need more research as to which Animal Control field offices should be advised.
  4. Kerry of EBMUD offered to make signs with emergency numbers on them to post at the gates. Heather will follow-up on that.
  5. The Emergency Preparedness meeting had to be postponed due to illness and is being rescheduled.

• Plan for Spring Confinements
  1. Heather handed out Erica’s document from last year regarding proposal planning for Spring confinement, to begin the discussion.
  2. Have 12 spaces identified now.
  3. Issues:
     • Beer Can fencing needs to be completed.
     • Beer Can Corral needs repair.
     • If the number horses needing confinement exceeds the locations for housing horses off pasture, what is the back-up plan? Need to have a protocol.
  4. Discussed:
     • Possible sacrifice area fenced in the Beer Can but would need to confer with EBMUD. Heather to check with Erica.  Wakean to check with EBMUD.
     • Recommending use of grazing muzzles. There is a certain brand that is recommended.  Wakean will get back with that information.

• Facilities Projects
  1. Back 40: Board is checking on status.
  2. Beer Can Saddling Area Fencing and Gates:
     • Proposals for the fencing and gates was submitted by Alison Martin and Beer Can Pasture team.
     • Board agreed priority was fixing the Beer Can paddock and fencing by March 1 since we need that as usable space for Spring confinements. The gates are a second priority.
  3. Hay Tent in Lower Sullivan Ranch (LSR) pasture: DEFER to next Board Meeting

• Contagious Disease protocol: DEFER to next Board Meeting

• Executive Session: attended by Board Members only.

Next Board Meeting – Tuesday, Feb. 12, 2019  at 6:45 pm.  Lisa McLaughlin’s house.

Thank yous:  (Send info to Elise if you want to “Toot your horn” and be included in the next Minutes.   If I missed anyone send me email and I will include in next minutes).

• Tanya, Lisa M., Suzette and Becky for “saving” 24 bales from the Upper Sullivan hay enclosure and moving them to the Red Barn. This took lots of hard bale moving work – thank you!
• To all those who quickly responded to the December loose herd escapade…and there were many of you (you know who you are)…thank you; surely a disaster that could have been much worse was averted!
• Kim and son, Lior for gate gap closing in beer can and fence fixing.

Meeting Adjourned around 10:00 pm

Minutes of 1/17/19 Board meeting respectfully submitted by Elise Geske.