May 30 2019 Meeting Minutes

Board Meeting Minutes May 30, 2019  

Orinda Horsemen’s Association (OHA)

PO Box 904, Orinda CA 94563

 

REMINDERS:

 

 

  • Upcoming In-Hand Herd Moves:  June 23:  In hand move from Pear Orchard to Lower Pasture.  Also, herdlet in Plateau moves in hand to Lower Pasture.  Then herd all reunited.

 

 

 

MINUTES:

 

Board Members Attendance (held at Lisa’s house) – Meeting commenced around 6:55 pm:

  • Board Members Present at Meeting:  Alix, Diane, Elise, Heather, Linda, Lisa, Wakean.
  • Non-Board Members Present:  Michael Barglow, Kim Zvik

 

  1. Approve Agenda – Approved agenda with no changes.
  1. Consent/Standing Items
    1. Minutes of last meeting were approved as sent out to membership.
    2. Review of Planning Grid 

May

Begin preparing for hay order – on agenda to talk about.

Mow hemlock – AGP not approved yet.   See comments under EBMUD report.

Review status of AGP projects – AGP not approved yet.  See comments under EBMUD report.

 

June

Provide wormers at herd move.  Check in with Cheryl about wormer order – NOTE:  after meeting received response from Cheryl that worming for “Summer” is July/Aug.  Need to revise Planning grid.

    1. Pasture rotation schedule/upcoming herd moves
      • June 8: gate opens to Upper Pear; partial move of a “herdlet” as requested to Upper Sullivan.
      • Approximately June 16: herdlet moves to Plateau through gate.
      • June 23:  in-hand move to Lower Pasture.  Both Pear Orchard horses and herdlet from Plateau.
      • June 29 or 30:  in-hand move from Lower to Pond pasture.

 

  1. Membership Issues
    1. Conversation with Associate Member Michael Barglow
      • Michael Barglow attended the meeting and shared his viewpoint of the recent incident in which he took and rode the wrong horse from private property adjacent to OHA.
      • The Board discussed all information regarding the incident.
      • The motion was made and passed to change Michael’s membership status to Riding Partner. The Board requests clarification under the Riding Partner application as to who is the responsible Proprietary Member.  Michael will have the option to reapply after one year for Associate Membership and would be subject to the usual interview process for Associate Membership at that time.
    2. Status of open spaces
      • At the last Board meeting in April there were 6 open membership spaces.
      • Sonny accepted 2nd space.
      • We believe there are 5 spaces to fill.  Will have Sarah Cohen, as Membership Secretary confirm the open number.
    3. Nomination for Honorary membership
      • Discussed an Honorary membership for Fred Goff as longtime member, prior president for continued involvement in OHA.
      • Motion was made to nominate Fred Goff for honorary membership.  Voted on and passed by the Board.
      • Also, as an FYI, condolences were sent to Fred on behalf of OHA following Edie’s passing.

 

  1. EBMUD Report
    1. Status of AGP – Not heard any further status of AGP from EBMUD per Wakean.
    2. Capital Improvements:  Not yet approved by EBMUD.
    3. This is the latest ever (that we can remember) of EBMUD not yet approving AGP.  We think they are focused on the fire break issue. Board asked Wakean to try to pin EBMUD down to get clarification of how to handle Capital Improvements for credit if AGP not yet approved.
    4. Wakean said we could mow on our own but not after June 1 (start of fire season).
    5. Mowing update per Wakean:  did one thistle mowing but more Italian thistle coming in now.  Thistle in the Upper Sullivan needs mowing – will see about doing that in mid-June but needs EBMUD supervision.
    6. So far approximately 16 hours of mowing has been done.
    7. Dave Curto deeded the ATV to Wakean.  OHA will assist Wakean with expenses of maintaining the ATV, since he uses it for the benefit of the organization.  Expenses for the ATV such as insurance, maintenance should be budgeted in the 2020 budget. Diane to add this in.
    8. There will be Tule reed clearing work and dredging done by EBMUD in the Pond.  Wakean will get timing from Kerry so can let membership know when this is being scheduled.  May be at the time when horses are in the Pond Pasture.

 

 

  • Treasurer’s Report

 

    1. Diane working on cleaning up budget category issues:
      • PG&E wasn’t paid for 15 months because was set-up on a recurring payment on someone else’s account that had been closed.  Diane working on getting this all cleaned up.
      • Diane will work on setting up a treasurer-specific email address.  Diane will work with Gary.
      • Will clean up all recurring payments and put process in place.
    2. Diane continuing to track OHA’s non-profit status request through IRS:  no further update
    3. Other updates:
      • Approx $25,000 in account.
      • Renewal for Director’s Insurance is due by June 28.  Diane looking at a couple other options with brokers.

 

 

  • Hay and Feeding Schedule

 

    1. Feeding Schedule: Allison B. will be working on looking at different apps.  Will review and recommend by the end of June to the Board.
    2. Allison B. looking for an Assistant to act as liaison for web interface.   Will defer discussion to the next meeting.
    3. Hay Purchaser:  Need to recruit new hay purchaser.  Heather to reach out to several members to discuss and report back.

 

 

  • Projects

 

    1. Back 40
  • In process, over 2/3 done on the roofing.  Concern about wind issues and the roofing.
  1. Linda to follow-up and get update.  
  2. Maintenance of surface in Pavilion stalls (and old stalls)
    • It’s time to do again.
    • Gary offered to organize a work party.  Suggest can partner with Kim Zvik to get background on ordering etc.
    • This would include Pavilion Stalls and the Old stall also.
    • REMINDER:  issue was raised about making sure that when stalls are used to clean out the shavings better, especially when shavings put out in the gravel area.  These shavings should not left in gravel area to be ground into surface.
  3. Drainage at USR gate
    • Kerry (EBMUD) to look at the drainage issue to see if they can address when they regrade the fire road for repair.
    • Linda who is involved in the Orinda Firebreak will also ask about the fire road and its maintenance.
  4. Taj Manure water cache
    • Overfull now
    • Lisa M. will ask Larry if he can move manure to the Ring Pasture.
    • Lisa M. still needs to recruit for the water cache project – possibly Sonny and Michael. Then the painting can be done.
    • Lisa will see if she can coordinate this with Gary for the summer work party.

 

 

  • Rule Change Proposals (as time allows)

 

    1. Horse Health – Certificate Required (Heather)
      • Rule change proposal in April board meeting minutes.
      • 30-day comment period ends May 30.
    2. Addition to rules re: safety (Lisa)
      • Discussed what is in Rules and what in Procedures related to safety.
      • Discussed if need EBMUD to review rule change suggestion relative to safety.
      • Discussion of Lisa’s recommended verbiage. Heather was going to review the working and make some edits to review at the next meeting.  Will discuss further at the next meeting.
    3. Horse condition requirement (Bronwyn) – DEFER to next meeting as ran out of time
    4. Financial responsibility with vets (Linda) – DEFER to next meeting as ran out of time

 

  1. Next Board Meeting – Tuesday, July 2, 2019 at 6:45 pm.  Lisa McLaughlin’s house. Wakean committed to getting dinner for Board members – pizza (remember 1 gluten free option).

 

  1. Executive Session:  attended by Board Members only.

Meeting adjourned at 9:45 pm.

Thank yous:  (Send info to Elise if you want to “Toot your horn” and be included in the next minutes).

Minutes of 5/30/19 Board meeting respectfully submitted by Elise Geske.