MINUTES for Special Meeting of Orinda Horsemen’s Association Board
7:00 PM Tuesday, February 11, 2020
At Michael Bowen’s Home
23 Alta Vista, Orinda
Meeting called to order at 18:10. Meeting time and location changed due to illness, with notification to OHA membership several hours prior to meeting, and opportunity provided to request postponement.
In attendance were: President Lisa McLaughlin, Vice President Bob Reid, Treasurer Diane Livoti, Secretary Michael Bowen, and at large members Wakean MacLean, Sally Weare and Alix Quay (Alix participating via teleconference).
- Report on President’s Status
LM updated board on fatigue associated with tremendous workload of litigation associated with termination, inability to maintain that level of workload, and desire to continue assisting OHA with other duties. The board discussed whether a vacancy exists, reviewed bylaws. MB called a point of order on bylaws Article IV, Section 2 regarding notification of members. After some discussion and further review of Rules of Order, the board determined that it has authority to elect officers to positions at any time. DL moved, AQ seconded to nominate Bob Reid as President, SW as Vice President, LM as At-Large member, DL as Treasurer, MB as Secretary, WM as At Large and EBMUD Liaison and AQ as At Large. Bob accepted contingent on the effective delegation of roles and need to establish committees of teams able to fulfill important OHA roles
LM volunteered to help board with communications going forward.
- Discussion of President’s Responsibilities
LM provided an overview of the most pressing President’s duties at this time, including the litigation which represented by far the most significant and time-consuming responsibility for the last several months. Responsibilities included:
- Pasture Management
- Spring Dieting (Erica and Eddie?)
- Annual Grazing Plan
iii. Communication
- Work Hours – Need more effective accounting and reporting.
- Infrastructure
- New Gate at Beer Can (Caitilin assigned, awaiting walk-through by Kerry and Erica on optimum path;
- Pond Fencing (Caitilin leading effort)
- Boundary Fencing (Team Leader needed)
- Water Troughs – Robin assigned to assess condition, problem-solve as necessary.
- Storage Facilities – Included in AGP, but not approved by EBMUD yet. Unassigned.
The board identified need for planning grid for officers, and more internal communication and coordination with membership. Annual meeting not sufficient to get together and solve problems. More social experiences, and capable people working on specific issues warranted.
- Assignment of Responsibilities: As Needed
After discussion, DL assigned to serve as insurance liaison, and Michael Bowen assigned to serve as Liaison on legal matters.
The board moved into Executive Session
- Executive Session:
- Adjournment
The board moved out of Executive Session and adjourned at 8:00 PM
Next Meeting Thursday, February 20, 7:00 PM at Bob Reid’s Home
